TOP 10 ERP for SMEs | Small Business Edition 2023

The best ERP Solutions for SMEs (Edition 2023)

By way of introduction, we would like to tell you that for this list we have only taken into account those management tools that are clearly focused on small and medium-sized companies. After testing several programs, here are the 10 ERP's selected and why:
  • Mygestion for micro-SMEs working in mobility.
  • Cloud Gestion for sectors with special requirements
  • Holded for being an intuitive platform
  • Clickgest for its scalability
  • Stel Order for technical assistance SMEs
  • Odoo Community for adopting an Open Source system
  • ev4 for its connectivity with online stores
  • SAP Business One for medium-sized SMEs
  • Business Central for the Microsoft ecosystem
  • a3ERP to manage all departments
ERP Systems for Small Businesses and Micro-SMEs

When deciding which ERP for SMEs to hire, it is convenient to take into account the size of the company. There are ERP's that, due to their functionalities and prices, are better suited to a certain type of business.

The SME concept includes categories. The smallest are:
  • The micro-SME. The entity must have less than 10 employees. The turnover must be less than 2 million euros.
  • The small company operates with less than 50 workers. Its turnover will not exceed 10 million euros per year.
These are the 7 ERP systems for small and micro SMEs that we have included in this list:

1. myGestión

myGestión ERP for SMEsA fantastic option to manage the tasks of your company quickly and easily. myGestión has configuration and customization options that adapt to the user. It offers permanent technical support for use and for the initial data upload.

With this ERP for SMEs, the manager can work on the move and manage both billing and the company's warehouse. Among the most interesting options it provides is the possibility of having a POS for 5€ per month, or connecting Prestashop to the system.

Rates: the cost is 14.95€ per month and includes one user. Each additional user costs 7,95 € per month.

2. Cloud Gestion

Solution for small businesses Cloud GestiónMost of the ERP's that we find in the market are generic, that is, they can be used by SMEs of any sector. But there are businesses that require special modules that are only available in the so-called vertical solutions. You can find more information in our article Vertical ERP vs Horizontal ERP.

Cloud Gestion includes the functionalities of any software of its kind, and also markets versions adapted to certain sectors such as: construction, SAT, distribution, etc.

Rates: Cloud Gestion's pricing structure is "different". The amount is annual and includes the purchase of the ERP plus hosting and support during the first year: Lite 350€, Pro 750€ and Business 1250€.

3. Holded

Holded: ERP for SMEsHolded's ERP for SMEs is a solution that manages sales, finances, inventories ... all from a very intuitive platform. The interface is very neat, this is especially noticeable in the project management module that will allow us to manage tasks through Kanban panels and make schedules with Gantt charts.

Holded connects with a multitude of applications: PayPal, Amazon, Dropbox, Google Dirve, PrestaShop, among others. Thus, these integrations can be easily operated from the ERP.

Pricing. Holded has four plans: Basic 25€, Standard 49€, Advanced 79€ and Premium 159€ per month.

4. Clickgest

Logo ClickgestClickgest offers an ERP for small businesses with a modular structure to cover basic needs. By default it includes a purchasing and sales module and a customer management system (CRM). The main advantage is the scalability of the product, if later our company grows we will be able to contract other options such as Inventory or Accounting connected with the electronic VAT declaration system.

Rates. Clickgest has three plans:

ERP Lite (1 user included): 12 € per month.

ERP Premium (2 users included): 25 € per month

ERP IGlobalgest (more than 15 users); 15 € per month.

5. STEL Order

Stel Order SAT and ERP for SMEsIf our business is based on the provision of technical assistance services (SAT) Stel Order has an advanced module to manage installations and maintenance. In addition, it combines the functionalities of an excellent ERP for SMEs and a CRM.

Hosted in the cloud, it offers the advantages of mobility and access at any time and place, from a device connected to the internet. It has App's compatible with Android and iOS.

Rates: from 30€/month with discounts if we make an annual payment.

6. Odoo

Odoo Community ERP for SMBsOdoo includes CRM, website, invoicing, accounting, manufacturing, warehouse and inventory management, projects, etc. It has a free open source community version, but the installation in this case has to be done on a company server. On the other hand, there is the commercial version of Odoo that in addition to offering an ERP in the cloud makes available to users a professional support service.

Pricing: In the commercial version prices are determined according to the modules contracted and users. Free trial for 15 days.

7. ev4

ERP for small companies eV4An ERP for SMEs practically tailor-made, since eV4 markets different modules and two versions: standard (generic), and another specialized in certain sectors (clinics, real estate, transport, etc).

It has a document management system that allows sharing documents with external users. It also integrates a connection with PrestaShop, to synchronize virtual stores. ev4 users highlight the excellent quality-price ratio and the efficient solution to incidents.

Rates: from 20€/month

ERP solutions for medium and large SMEs

A medium-sized SME has no more than 250 employees and a turnover of less than 50 million euros per year. If the entity has more employees and more turnover, then it is a large enterprise.

What are the ERPs for medium and large SMEs that stand out in the market?

8. Sap Business One

SAP Business OneSap Business One is a software designed to accompany the company in its growth and evolution. It optimizes the key processes of midsize and large companies. It generates strategic information about the business, which allows decisions in real time and without loss of time. Offers versions installed on local servers or in the cloud. Integrates a Business Intelligence module.

Rates: a price simulator is available on the Sap Business One website, but to know the final amount we must request a quote. The price of the license can be around 1000€, to which a monthly fee per user should be added.

9. Business Central

Microsoft also has its own business application platform: Dynamics 365. It is a marketplace that operates from the cloud with CRM solutions, business intelligence, productivity tools, and of course the ERP for SMEs called Business Central.

The connection of Dynamics 365 applications offers a complete solution for the management of medium and large companies.

Rates: The basic version of Business Central is priced at €59 per month per user. A premium version is available for €84.30/month/user.

10. a3ERP

ERP for SMEs a3And finally, a highly recommended option for SMEs with a considerable volume of business is a3ERP. Wolters Kluwer's software could be defined as high-end with top-notch support. It has been distinguished with the Byte TI Award for Best ERP.

It is an intuitive software, easy to use and adaptable to the particularities of medium-sized companies. It is worth highlighting the functionalities it has for the logistics sector.

Rates: a3ERP is available in four versions: Base, Plus, Professional and Premium. A comparison of functionalities is available on the website. Prices are available upon request.

Modules found in these ERP for SMEs

The ERP for SMEs are composed of modules that allow the integration of the different areas of the company. What are the available modules?

Basic modules of ERP's for Small Businesses

These are the essential ones for the software to be useful:
  • CRM Customer Relationship Management. Manages each customer's information. It records their history, details of purchases, calls and queries.
  • Sales. Connected to CRM, includes orders and their follow-up, generates invoices, issues reports. Contributes to the acquisition of potential customers.
  • Purchasing. Manages all processes involved in the procurement of raw materials or items.
  • Financial and accounting. Simplifies and automates accounting processes. Facilitates the management of payroll, budget, invoicing programs and banks. Controls cash flow.
  • Production. Controls the use of raw materials, synchronization of processes, quality evaluation.
  • Inventory. Helps the company keep track of stock and locate items in the warehouse.
  • Human Resources. Facilitates the selection and training processes of new employees. Track the productivity of each employee.
Special modules that can be useful for some SMEs

Some companies require special modules that fit their specificities and work systems. We present some of them that are frequently incorporated to the basic ones:
  • POS. Allows the control of cash movements in a fast, simple and effective way.
  • Connection with Prestashop. Allows to connect multiple stores in the same system and synchronize with the online store.
  • Logistics. Includes the management of incoming and outgoing items and internal logistics (warehouse locations and zones).
  • Manufacturing. Manages work orders, lists of materials in the different production areas, planning of manufacturing processes.
  • Marketing. Organizes the different activities of the company related to advertising and promotions.
  • Projects. Plans, budgets and executes projects or tasks.
The modules are installed separately, each company chooses the ones it needs. Once installed, they are integrated into the ERP and work in coordination.

When it comes to ERP for SMEs, every business is different.

When it comes to finding ERP solutions for small businesses, every SMB is different. Even if your functional needs are similar to those of another company, there are other factors that play a role in choosing an ERP tool:
  • Skills and availability of internal resources
  • Current systems
  • Processes and structures within the company
  • Budget
  • Timelines
Each of these factors along with other elements influence the ERP solution for SMEs that best suits your business.

4 Steps to follow when choosing an ERP software for SMEs

1. Define the company's real needs

It must be clear that what you are looking for is a more agile management, so that complicating things by adding functions to the system that are not really necessary is a mistake.

An ERP for SMEs is an eminently practical tool and therefore the first thing to define is what aspects really need automation.

Therefore, an evaluation of the SME's needs is essential when choosing an ERP. Once it is clear what these needs are, it is much easier to decide on one solution or another.

2. Platform selection: On-premise or in the cloud

The type of ERP software you choose will depend on the size and needs of your company. There are ERP solutions for small businesses in the cloud that are affordable compared to on-premise systems. An on-premises system is ideal for companies that have their own infrastructure and do not want to synchronize critical business data, such as product pricing and supplier information.

Customized integration is another advantage of on-premise installation. On the other hand, cloud-based ERP software platforms offer optimal use of resources, fast ROI, automatic updates and data integrity. The fees are monthly and you won't have hardware-related problems.

3. Scalability and security features

ERP for SMEs are not short-term solutions. While they must be implemented based on current needs, they must always have flexibility, or in other words, scalability.

Consider that these systems will operate within the enterprise for at least 5-10 years, and that is a period of time in which any company can undergo major changes.

Scalability and speed are not enough without adequate security. The key security feature is the ERP's user-tracking capability. The system must track all user logins and logoffs, transactions and other activities that take place during each connection.

4. Choose not just a system, but a technology partner.

There is no doubt that technology is advancing by leaps and bounds. Therefore, when choosing an ERP for SMEs it is as important to assess the technological adaptation capacity of the company that is going to implement it as the system itself.

It is basically a question of having, not a supplier, but an ally that can respond to the challenges of technological evolution.

It is necessary to evaluate what is known as the product roadmap, which consists of the temporary planning by the company implementing the ERP in the SME, of the technologies to be integrated according to the objectives set, but also the company's capacity to successfully face the adaptation to new technologies.